User management

Menu: Admin → User Management

Admin → Staff lists everyone who can sign in to Bawas. Each person has a name, email, User Group (role), and published status.

Control who can access the system and what they are allowed to do in Inventory, Sales, and other modules.

Special features

• Admin sub-tabs: User Group, Staff, Master List, Settings, Labels, SystemLog, Wallet.
• Staff grid: First Name, Last Name, Email, User Group, ID, Published.
• + New to add a user; edit icon on each row.
• Keyword search and pagination on the list.

Workflows

Only trusted administrators should create or change Super Administrator accounts.

Steps

1. Open Admin from the top menu, then the Staff tab.
2. Use Keyword Search to find a person, or page through the list.
3. Click the edit icon to change name, email, or User Group.
4. Click + New to add a staff member and assign a group.
5. Set Published so active users can log in; clear it to disable access.
6. Save and ask the user to test login on the correct environment.

Validation rules

Rule	Detail
Email	Must be unique where your system enforces it
User Group	Defines which menus and actions the user sees
Super Administrator	Keep this group small—full access to all modules
Published	Users who are not published should not sign in
Password	Set or reset through your IT process on create

Manage Staff

Manage Staff — list view

Admin → Staff lists every sign-in account: First Name, Last Name, Email, User Group, Published. Use Keyword Search and + New for onboarding.

Staff Details

Open a staff row to set name, email, User Group, and Published. Assign one or more shops and a default shop — see Multi-Shop / Staff Management. Wrong User Group is a common cause of “access denied” in Sales or Report—see User groups.

Manage Staff — roles reference

Check the User Group column for roles such as Super Administrator, Sales Assistant, or Administrator. The published flag controls whether the user can log in.